Terms & Conditions
1 This contract reflects any verbal agreement. It shall include any terms agreed prior to its issue. It shall be deemed un-accepted unless the booking form and retainer reservation fee is received not more then 7 working days of the issuing date. No alterations may be made to this contract by client / contracted artiste’s / crisis cover entertainers without prior approval consent from Brighton Wedding DJ. Please Note: by completing and sending the booking form, you agree that you are making a confirmed booking and entering into a contract which carries your acceptance, in full, of the booking terms.
2 Reservation fee: you agree to our reservation fee which is payable in advance to secure entertainment. The reservation fee is deducted from the price quoted.
2.1 Overtime Charge: Any extension to the agreed timescale will be charged in addition to the booking fee per hour (or part hour), thereafter, which shall be payable in advance before commencement of extended entertainment.
3 The Client shall have the right to cancel the booking by serving uponBrighton Wedding DJ not less than 28 clear days notice in writing. In the event of the client wishing to cancel this contract agreement for any reason other than Act of God or National Disaster, any advance reservation payment will be forfeited.
3.1 A cancellation fee of not less than 50% of the agreed fee will be due if the cancellation is within fourteen days of the performance.
3.2 A cancellation fee of not less than 75% of the agreed fee will be due if the cancellation is within seven days of the performance.
3.3 The whole of the agreed fee will be due if cancellation is within 48 hours of the performance.
4 In the unlikely event that Sonic Safari Limited is unable to attend personally due to accident or sudden illness, Brighton Wedding DJ shall endeavour to provide a suitable substitute offering a similar service at no additional charge to the client. This does not apply in circumstances detailed below.
4.1 Force Majeure –Brighton Wedding DJ will not be liable for failing to attend a booking, where the reason for non-attendance or late arrival is caused by adverse weather conditions (including Snow & Flooding), road closure, road traffic accident, vehicle breakdown, fuel shortages, acts of terrorism, industrial action, or other unavoidable circumstances deemed beyond our control.
5 In the event of contracted artiste’s wishing to cancel the contract, the artiste will indemnifyBrighton Wedding DJ against the cost of loss and or damage in full, unless due to accident or sudden illness. In this event, a medical certificate signed by a medical practitioner must be supplied to the client andBrighton Wedding DJ within ten working days.
5.1 Brighton Wedding DJ will not be liable for non-fulfilment of contract by contracted artistes. In the event of the client seeking compensation, Brighton Wedding DJ will not be liable under any such claim and the contracted artiste will only be liable up to and not exceeding the contracted amount.
6 The client will appreciate that suitable time for venue access, safe installation and dismantling and safe removal of equipment from venue is required in addition to performance time. Therefore, the client and venue will allow suitable time for the installation and dismantling and removal of disco equipment (up to 90 minutes each side of the booking times). Where appropriate, the client will also inform the venue, in advance, of artiste(s) requirements. Please note: Brighton Wedding DJ shall not be liable for any additional charges levied to the client by the venue in relation to equipment assembly / removal timescales.
7 Performance time and ‘over time’ is restricted to a maximum of eight hours in a 24 hour period. Unless already agreed at the time of booking, the client agrees to make provision for suitable overnight accommodation to the satisfaction of the performer if time is exceeded.
8 The client will ensure that safe and adequate power is available for artiste’s performance.
8.1 The client will inform Brighton Wedding DJ prior to performance date confirmation of venue sound limiter installation.
8.2 The client agrees to arrange suitable changing facilities for artiste’s as required.
9 The client ensures that they have verified venue power sources are electrically safe and conform to the HSE EAW Act 1989, and amendments thereafter. Copies of venue Electrical Installation Safety Certificate (Periodic Inspection Report to NIC EIC standards) must be made available upon request by the venue.
10 The client agrees that any re-engagement of contracted artiste(s) must be transacted through Brighton Wedding DJ.
10.1 Any enquiry to the artiste(s) in respect of any engagement by guests, customers and or staff must be transacted throughBrighton Wedding DJ.
12.3 The client will notify Brighton Wedding DJ of that all appropriate licences as required by law are in force at the time of performance(s).
13 The client agrees to provide adequate supervision of guests and will ensure that venue management adequately supervises customers and or staff on site premises. Please note: Where the function may include guests under the age of 16 years, the client (or parent) is responsible for the behaviour and safety of any minors attending the venue. The client will provide and maintain adequate adult supervision at all times. Brighton Wedding DJ not be liable for the supervision of minors.
14.1 Unwarranted Abuse or threatening behaviour from client’s guests or venue management or venue staff will not be tolerated and will result in the performance being terminated with no loss to the artiste(s) or Brighton Wedding DJ.
14.2 The client agrees that compensation for any loss of or damage to performing artiste(s) equipment, vehicle(s) and/or personal belongings caused by client’s guests, venue customers and or venue staff may be sought including any additional costs.
15 The client agrees that the confirmed entertainment start and finish times as specified in the contract are accurate and correct. Any extension beyond the confirmed finish time is at the discretion of Brighton Wedding DJ and the management of the venue. See 2.1 for ‘Overtime Charge’.
16 Brighton Wedding DJ will accept music playlists and requests in advance of functions and will endeavour to play a reasonable number of the clients’ chosen requests, provided such requests are submitted in writing before the event. The client also agrees that Brighton Wedding DJ cannot guarantee the inclusion of any difficult to source, obsolete or deleted titles either requested at the event or previously notified.
17 Where the client requests that Brighton Wedding DJ set up DJ equipment at an earlier time prior to the actual start of the function, the client acknowledges that a tiered charge is applied to this service, and that this service will be subject to availability. In addition to any previously agreed charges, if Brighton Wedding DJ should arrive at the clients venue at any earlier, pre-arranged time, and are unable to access the venue to set up the equipment or are prevented from doing so by the venue management, then the client shall be charged standing time at the hourly rate discretion of Brighton Wedding DJ which must be settled in full before commencement of main entertainment.
17.1 Brighton Wedding DJ will not be liable for any refund, in part or whole, where ‘we’ are late accessing the venue and setting up purely because of earlier events over-running, or where ‘we’ are prevented from accessing, setting up or providing our professional services by the venue management. Neither will Brighton Wedding DJ be obligated to provide an extension to the agreed timescale on a pro-rata basis in these circumstances.
17.2 Where the venue does not have its own parking facilities, Brighton Wedding DJ reserves the right to pass on any additional parking fees for refund by the client. Please note: that in accordance with Health and Safety laws, Brighton Wedding DJ will refuse to work at venues where illegal or hazardous parking is required in order to unload vehicle. This also applies to general health and safety concerns within the venue such as navigating cluttered or unlit stairways and exits.
18 Where Brighton Wedding DJ is engaged to work alongside a band (or other entertainer), it is the client’s responsibility to ensure that adequate space exists within the venue for both entertainers to set up their equipment and that separate power outlets exist. See 8
19 Where the event is being held in a marquee, the client will ensure that the work area is dry and that a minimum of 2x13A power sockets are located within 15 metres of this area. Please note: Bad Weather or impending bad weather on the day will not allow Brighton Wedding DJ or contracted artiste(s) to commence entertainment out-doors under any circumstances. Brighton Wedding DJ accepts no responsibility for damage to electrical equipment if caused as a result of working in inappropriate weather conditions.
20 Where background music is supplied, this will be on an iPod or similar to plug into the venue’s in-house system (it is the client’s responsibility to ensure this can be done) or the music will be played through the disco PA system from the position where the DJ is set up (unless otherwise previously agreed).
(u) In signing the contract by tick the box at the bottom of the Booking Form, I have read and agree to the Terms and Conditions and acknowledge booking details contained herein are correct.